Invoice Ninja
Open-source invoicing, billing, and payments platform for freelancers and businesses.
Open the official app on www.invoiceninja.com
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Choose how you want to get started.
Use it free
Open the official tool or demo — no account needed.
Self-host it
Run the open-source version on your own infrastructure.
What is Invoice Ninja?
Invoice Ninja is an open-source web-based tool designed to simplify invoicing, payment processing, and financial management for small businesses and freelancers. Its primary purpose is to provide a centralized platform for creating, sending, and tracking invoices, while integrating features like time tracking, project management, and recurring billing. The tool is used by freelancers, consultants, agencies, and small business owners who need to streamline their financial workflows without complex software. It solves the problem of fragmented financial management by offering a unified solution that reduces manual effort, improves cash flow, and ensures accurate record-keeping. By eliminating the need for multiple tools, Invoice Ninja helps users focus on their core work while maintaining financial transparency.
How it works
Invoice Ninja is a source-available invoicing and financial management application built with Laravel, hosted on GitHub. It enables users to generate professional invoices, manage client payments, and track business expenses through a single interface. The tool is designed for businesses that require simplicity, security, and scalability in their financial operations. Its purpose extends beyond basic invoicing by incorporating features like time tracking, project management, and recurring billing. This makes it suitable for professionals who need to balance client interactions with administrative tasks, ensuring they stay organized and compliant with financial regulations. Invoice Ninja allows users to create customizable invoices with 11 templates, brand them with logos, and send them via email or download as PDF. It supports multiple payment gateways including Stripe, PayPal, and Square, enabling instant payments. Recurring invoices and auto-billing features help businesses maintain consistent cash flow. Time tracking and project management tools let users log billable hours and organize tasks using Kanban boards.
How to use it
- 1Sign up for a free account on the Invoice Ninja website. 2. Customize your invoice templates with branding and payment terms. 3. Create an invoice by selecting a client, adding line items, and setting payment options. 4. Send the invoice via email or download it for manual distribution. 5. Monitor payment status and apply received funds to client accounts. Practical tips: Use recurring invoices for regular clients, integrate payment gateways for instant transactions, and leverage time tracking to bill for hourly work. Regularly review financial reports to assess business performance.
What it can do
- invoicing software
Use cases
Assumptions and limitations
Assumptions
- source: https://github.com/invoiceninja/invoiceninja
- license: Elastic License — free to use
- privacy: Self-hosted — you control your data
Limitations
- The free plan lacks advanced features like custom fields or multi-currency support.
- No native mobile app is available for on-the-go access.
- Community-driven support may have slower response times compared to commercial tools.
- Data is hosted on third-party servers, which may raise compliance concerns for some users.
- Limited offline functionality requires an internet connection for core operations.
Understanding the result
Open-source invoicing, billing, and payments platform for freelancers and businesses.
Tool details
- Clearly flagged when a network request is needed.
- No account, no sign-up, and no tracking of your content.
- Powered by (MIT).
- Built with
- (invoiceninja/invoiceninja)
- License
- MIT
- Runs locally
- No — requires a network request
- Verification
- Not yet verified
- Input
- Query
- Output
- Text
Built with invoiceninja/invoiceninja. OpenToolVault provides the discovery and browser interface while crediting the original project maintainers.
- Built with
- License
- MIT
Open-source project
OpenToolVault is an independent directory. We are not affiliated with or endorsed by this project.
References
- / — GitHub Repository
Upstream project · GitHub
- Elastic License License
Upstream project
Frequently asked
Is Invoice Ninja free to use, and what features are included in the free plan?
Yes, Invoice Ninja offers a free plan with no credit card required. The free tier includes essential invoicing, payment processing, and basic project management tools. Users can create up to 10 invoices per month, access 11 customizable templates, and use integrated payment gateways. Advanced features like custom fields, multi-currency support, and team collaboration require a paid subscription.
How does Invoice Ninja handle data security and compliance?
Invoice Ninja uses industry-standard encryption for data in transit and at rest. It complies with GDPR and other data protection regulations by allowing users to export data and manage privacy settings. Payment transactions are processed through trusted gateways like Stripe and PayPal, which handle PCI compliance. However, users must ensure their own hosting environment meets specific regulatory requirements if they host the software internally.
How do I create a recurring invoice for a client?
Log in to your Invoice Ninja account, navigate to the 'Invoices' section, and click 'New Invoice'. Select the client, add line items, and set the payment terms. Under the 'Options' tab, enable the 'Recurring' feature and specify the frequency (daily, weekly, monthly). Save the invoice, and the system will automatically generate and send new invoices at the defined intervals.
How does Invoice Ninja compare to QuickBooks or FreshBooks?
Invoice Ninja is open-source and focuses on simplicity, while QuickBooks and FreshBooks are proprietary tools with more advanced accounting features. Invoice Ninja excels in lightweight invoicing and project management but lacks advanced payroll, inventory, or multi-user collaboration features found in commercial alternatives. It is ideal for small businesses prioritizing cost-efficiency, whereas QuickBooks and FreshBooks suit larger teams requiring comprehensive financial management.
What should I do if I can't log in to my Invoice Ninja account?
Check your internet connection and verify your email for login credentials. If issues persist, reset your password via the 'Forgot Password' link. If you're using the self-hosted version, ensure the server is running and the database is accessible. For hosted users, contact support with your account details and error messages. Clearing browser cache or trying a different browser may also resolve login problems.